MEZZANINE OFFICE DESIGN - POSSIBILITIES & CONSIDERATIONS

Our comprehensive guide to getting the right office design for your business

THE FANTASTIC FLEXIBILITY OF OFFICE MEZZANINES

The beauty of installing an office mezzanine is its completely bespoke nature, allowing you to create an office design that’s as unique as your business. Not only does a mezzanine floor allow you to substantially increase your warehouse or industrial unit’s footprint at the fraction of the price of a ‘block and beam’ solution, but they’re also built entirely according to your specifications (providing they meet building regulations, of course). 

Your office mezzanine can be designed to accommodate for business growth, changes in working practices and much more. For example, we’ve found that since the coronavirus pandemic, some of our clients are focusing more on hybrid working – allowing employees to work remotely from home and ‘hot desk’ when they come into the office. You can even design your mezzanine with a view to extension in the future if you anticipate further growth. 

Ultimately, by working closely with your designer and project manager, you can achieve pretty much anything you want from your office mezzanine design. We’re not just talking layout either. This is your chance to bring your branding up to scratch, build breakout areas into your workspace for more collaborative working and ensure you can work without disruption – even if social distancing or other safety measures need to be put into place. 

Office Mezzanine Floor
Office Mezzanine Design

KEY CONSIDERATIONS FOR YOUR OFFICE MEZZANINE DESIGN

We love working with our clients on their mezzanine design requirements – there’s something really rewarding about seeing their enthusiasm grow as their ideas start to take shape.

So what do you need to think about in order to achieve the best mezzanine office design for your needs? Here are some of the main things you need to think about as you develop your brief. 

STAFF & DEPARTMENTS

It’s a great help to both your contractor and yourself to list out all of the departments to be housed on the mezzanine floor such as accounts, IT, marketing, sales etc. You should include current staff numbers and anticipated growth numbers for the future. Providing information about which departments interact with each other is also beneficial, as well as details on which departments do not wish to be within the vicinity of each other due to noise etc.

WHAT ROOMS/AREAS DO YOU NEED?

Thinking about your staff, your processes and practices, what rooms do you need and where? Do you want a large open-plan space, separate offices or departmental hubs? Are you likely to need meeting or conference rooms? What about reception areas, breakout spaces, WC areas, storerooms, locker rooms and production rooms? Are they all to be situated on the mezzanine floor, or do you want some of these areas installed on the floor below?

STORAGE
REQUIREMENTS

Designing your new mezzanine office space can be an excellent time to review storage requirements for paperwork and other office equipment too. You may decide to use the opportunity to move further towards a paperless system to improve your sustainability credentials, eliminating the need for document archives. You may want a central stationery storage facility, or work on a department-by-department basis. Be as detailed as you can in your brief.

THE LOOK & FEEL OF YOUR OFFICES

Happy workers are productive workers, so you need to get the right look and feel for your office design. Do you want a budget-friendly, functional office space that enables flexible working but without the flair? Or a more up-market, modern or creative feel to stimulate your staff’s imagination? It’s a good idea to put together a mood board or Pinterest board for your designer so they can get a detailed view of what you want it to look like. 

MECHANICAL & ELECTRICAL

This may not be the most creative aspect but you should also be clear about your mechanical, electrical and data needs – this includes the position and capability of your data cabinets and the extent of your Wi-Fi provisions as well. You need to ensure a comfortable working environment too, so make sure you detail your heating requirements, whether provided by electric radiators, wet systems (involving a boiler) or an air conditioning system.

SETTING BUDGET PARAMETERS

Designing and costing an office mezzanine can be a timely process, so defining parameters from the outset helps to reduce design and lead times. It can be hard to set out your budget, but it’s a key driver in enabling your designer to meet your expectations and create the best design within your investment limits. Ask for a detailed, fully itemised design quote, so you can remove or even add any elements you choose to find the right design/cost balance.

DETERMINE YOUR TIMESCALES

You’ll need to provide an indication as to when the project needs to be implemented by. This allows the designer to anticipate lead times for the materials, supplies and installation work required in order to meet your expectations. You should also advise the designer if the pricing is a feasibility exercise at this stage, as they may be able to provide evidence of similar projects which will give an indication of the sort of costs you’ll be looking at.

START PLANNING YOUR INTERIORS

While getting the ‘bones’ of your mezzanine office installation ideas in place is the essential foundation for your fit out, you also need to start thinking about furnishings and finishes too. This is your opportunity to put your personal stamp on the project, and you may want to incorporate your company’s brand and colours into your office interiors. We’ll look into this a little more in the next section – start gathering your ideas!

Open Plan Office For Move Dance
Office Mezzanine Exterior Design

MATERIALS & INTERIORS FOR YOUR MEZZANINE OFFICE DESIGN

For a faster, more efficient service, your specialist mezzanine floor partner should be able to offer a full turnkey service – meaning that their job isn’t done until the final lick of paint has been applied to your new office space. 

The interior design aspect of your project is probably the most exciting stage for you, as the client, so try to enjoy the process as you make your décor decisions!

SPECIFYING MATERIALS FOR THE BUILD

Now that the floor plan and mezzanine floor designs are complete and your designer has a handle of your budget and expectations, they can begin the process of selecting materials and finishes. They’ll talk you through your options and help to steer you towards the solutions that will satisfy your criteria.

This will include:

  • Partitioning materials (stud track & plasterboard, steel partitions, demountable partitions)
  • Glass partitioning systems (modular, seamless glass, window modules)
  • Doors and windows (internal/external)
  • Suspended ceilings (ceiling tiles or plasterboard)
  • Joinery works (kitchens, WC cubicles, bespoke joinery)
  • Electrics (power, data, lighting, server cabinets)
  • Plumbing (WCs, kitchens, water points, boilers, radiators)
  • Ventilation systems and air conditioning systems

Each element has various options available to satisfy a range of applications that have varying implications on budget, aesthetics and also building control requirements. It’s down to the designer to choose a healthy balance of materials that satisfy the functional requirements of the space while also delivering the maximum aesthetic within your budget.

INTERIOR DESIGN FOR YOUR OFFICE SPACE

Creating a comfortable ambience and a welcoming stimulating environment will help make your employees and visitors feel at home in your new offices. With many people now used to some element of remote or hybrid working, this can help bridge the gap between home and office working too. 

You need to start thinking about:

  • Your overall colour scheme 
  • Colour-matching with your brand colours
  • Flooring (carpet tiles, vinyl, luxury vinyl…and colours)
  • Wallpapers, decals or branded murals 
  • Office furniture
  • Other furnishings
  • Window blinds

There should be no limitations when it comes to your office interiors, and by keeping every stage of your mezzanine office design in the hands of one professional provider, you can ensure that this final stage can be carried out as soon as the main installation is complete. 

Breakout Area Design
Office Meeting Pod Design

FINAL THOUGHTS - YOUR MEZZANINE OFFICE DESIGN CHECKLIST

As you can see, there’s a lot to consider when implementing a mezzanine floor and office space into your business, but we hope this guide will help you to feel better prepared to engage with your supplier. 

During the process of outlining your requirements and budget, your supplier will want to visit your premises to carry out a full survey. This will allow them to ensure that all the correct calculations and contingencies are made to ensure complete compliance with health and safety and building regulations. 

At Nexus, we offer a full design and build solution using our tried-and-tested Nexsteps™ process, and we’d be more than happy to discuss your project to see if we can help you implement a successful mezzanine floor and office build into your business.

Here’s a quick checklist to help remind you of the key stages you need to consider throughout the office mezzanine design process:

  1. Write a detailed brief of requirements.
  2. Research similar office mezzanine projects to help you determine your budget.
  3. Ensure a thorough survey takes place, so you don’t get any nasty surprises down the road.
  4. Get to know your designer and ask to see their portfolio. 
  5. Ensure you’re covering your bases from a principal contractor and designer perspective.
  6. Ask for a detailed and itemised quotation.
  7. Lastly, have fun! This is a unique opportunity to build a working environment that works for you and your company, now and in the future.

If you’d like to discuss your mezzanine office design and installation project with one of our specialists, please contact us for a no-obligation chat.