YOUR ROLES AND RESPONSIBILITIES

Whenever you have a mezzanine floor project for your business, there are certain responsibilities that you as the client must fulfil. Our handy guide helps you to understand what those responsibilities are.

When we work with you to provide you with a new workspace, we strictly abide by the Construction (Design & Management) Regulations 2015 (CDM 2015). These are the main set of regulations for managing the health and safety procedures during any construction project.

The regulations concentrate on ensuring all projects are planned correctly, that all parties involved are communicating effectively and that all risks are handled from the start of your project through to completion.

Before we start any project here at Nexus, whether that’s a mezzanine floor project or an office refurbishment, we ensure that our clients are fully briefed on all this information. But if you would like to read more information on your responsibilities during a construction project, you’re in the right place.

THE CLIENT BRIEF

WHAT THE
CLIENT BRIEF
SHOULD
INCLUDE

Creating a client brief at the earliest opportunity not only helps you to ensure you are fulfilling your duties as set out by the CDM regulations, but it also gives you a platform to inform your chosen Principal Designer and Principal Contractor of exactly what you require from the project.

  • Description of new facilities. Include a detailed description of your requirements for your new space. You should also include any and all health and safety expectations of your new space.
  • Why you need the new space. Explain your reasons for requiring the works, for example if it’s due to company growth, business relocation or any other reason.
  • Your expectations throughout. You should detail your expectations for health and safety procedures throughout the process. Detailing any known hazards you have that could jeopardise health and safety is a good idea.
  • The design. This is the fun part, include as much information as possible detailing the desired design of your new space. How many meeting rooms? What kind of partitioning? Any particular furniture or carpet style you like? The more information the Principal Designer has, the better.
  • Key Contact. You will need to identify the key contact for any project discussions, so that both the Principal Designer and Principal Contractor know who to contact regarding project updates.
  • Timeframe and budget. Setting a realistic timeframe for when you would like the project to be completed and a rough budget, will really help your chosen Principal Designer and Principal Contractor to plan and manage your project in accordance with your requirements.

PRE-CONSTRUCTION

YOUR
MANAGEMENT
ARRANGEMENTS
SHOULD INCLUDE

Before the work starts, you as the client must use the pre-construction phase to make sure the upcoming work has been planned for correctly and you are using the correct resources and management to ensure the health, safety and welfare of all involved within the project.

The first vital step is to assign all the key works to the right people and ensure that they are aware of their roles, responsibilities and any timescales involved. All arrangements you put in place should be suitable to the type of work being carried out. They should also assist all other duty holders to complete their tasks safely and without creating risk to themselves and others involved within the project.

  • Your requirements for the project that have taken into consideration all risks to the public.
  • Your process for researching and appointing the appropriately skilled designers and contractors to ensure the success of your project.
  • Time and resource allocations for each stage of the project, from conception through to completion.
  • The design team’s responsibilities in regards to making considerations for any health and safety risks during the construction phase and also during the ongoing use and maintenance of the building after the project is complete.
  • The design and construction team’s procurement process, including their measures to ensure that all their suppliers have the correct training and all the required health and safety awareness.
  • How your chosen designers and contractors performance will be monitored. Regular process meetings with both the Principal Designer and Principal Contractor are useful to ascertain whether the project is meeting both legal requirements and your expectations.
  • The format that will be used for the health and safety file or the building manual that will incorporate this.

APPOINTING DUTY HOLDERS

THEY
MUST
DEMONSTRATE

If your project will involve more than one contractor, you must appoint by law a Principal Designer and a Principal Contractor. To ensure that you aren’t in a scenario where you, as the client are held responsible for the legal duties and carrying out the role of Principal Designer/Contractor, you must ensure that you appoint these roles in writing.

To ensure that you meet your legal obligations as the client, you must ensure that your chosen Principal Designer and Principal Contractor are able to deliver your mezzanine floor project in line with all health and safety requirements.

  • The necessary capabilities and resource to carry out your project safely.
  • The correct combination of skills, knowledge, training and experience.
  • That they understand their roles and responsibilities. This may require you to ask specific questions to test their relevant health and safety knowledge.
  • Previous construction work, whether that’s in the form of case studies or offering to take you to see them first hand, allowing you to ask questions of those who previously worked with them.

Remember that the practical management of any health and safety risks is your primary objective. So make sure your enquiries relate to the provision of information that directly relate to these risks and their ability to accommodate for and manage them.

POST CONSTRUCTION

PREPARE HEALTH & SAFETY FILE

It’s essential that you receive the completed health and safety file from the Principal Designer on completion of the project (Or from the Principal Contractor if the designers involvement ended before the end of the project).

The structure, content and format of this crucial file should have been agreed between yourself and the Principal Designer at the outset of the project. The file must include all information required to ensure the health and safety of anyone involved in any future works on the building/structure. Those works include any further construction work, demolition works, cleaning and maintenance.

Before you take possession of the file, make sure that all the information contained has been reviewed and updated correctly. We advise that you conduct a meeting with the appropriate duty holder that has passed it to you to discuss the contents and become aware of any key risks.

MAINTAIN & MAKE IT AVAILABLE

Once the project is complete and the health and safety file has been handed over to you. You must ensure that the file is stored in a durable format such as an electronic/digital file, physical/paper file or on a film.

To reduce any risk of losing timely access to this essential information, we recommend that you store the health and safety file separately from the building maintenance manual. In the event that responsibility of the premises is handed on to a new owner or is possibly shared, the health and safety file must be provided to every new owner or leaseholder.

You must provide clear instructions to them as to the nature of the file. You also have a responsibility to regularly revisit, revise and update the file when required. You must also ensure that any party who may need it to ensure they comply with health and safety law to be able to access it.

WHY WORK WITH US?

PRINCIPAL DESIGNER & PRINCIPAL CONTRACTOR

Here at Nexus we have vast experience with acting as both on numerous mezzanine floor projects. This certainly makes things easier for you, the client. Working with Nexus is the easiest way to comply with HSE law and receive a fantastic workspace solution.

SAFETY & REGULATIONS

We have the strictest building regulations and health and safety practices in mind when we design and implement your new workspace project. The safety of all involved is at the forefront whenever we carry out a project and you can be assured that all the correct procedures will be carried out during your project.

A COMPLETE SOLUTION

We make everything easier for you. We provide a complete solution from site survey through to the completion and handover of your new facilities. Our expert team of designers, project managers and installers guide you through every step of your mezzanine floor project.

MAKING SPACE FOR ALL OF YOUR QUESTIONS

DEDICATED TO MAKING SPACE
FOR OUR CLIENTS

View our client testimonial video below

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